Planning a wedding during a global pandemic may seem like every couple’s worst nightmare. But before you feel any more overwhelmed, take a deep breath and know that we are here for you. Our mission at Arluis Weddings is to provide you with custom destination wedding packages to help you perfectly celebrate your love despite these trying times.
While there’s only much we can do amidst social distancing restrictions, we do want to offer practical wedding planning tips for getting through this unique and complex experience.
Postpone or cancel?
While it’s easy to feel defeated, canceling would cost you non-refundable deposits which would only put a heavier strain on your finances. Having a backup plan could be your best option for now, but don’t welcome major changes until there is more clarity. Although with the ongoing travel and social distancing restrictions, postponing may be your best bet if you’re set to get married on April, May, or June 2020.
Re-planning your wedding involves setting realistic expectations. Explore weekdays instead of weekends, and off-season dates rather than peak dates. Chances are, many vendors and venues have already filled up their peak dates for the rest of 2020.
Rescheduling your wedding to a new season would also affect other details including floral availability and weather conditions. The key is to be flexible and make the necessary changes as early as possible.
Notify your guests ASAP
Sending Change the Date cards is an easy way to inform your guests about the status of your wedding. These typically include your new wedding date and venue or a simple announcement that you’re still smoothing your plans out.
Or now that you have more time in your hands, you can go the extra mile and create a wedding website that provides real-time updates for your guests. A website is also a more cost-efficient way to contact your guests all at once.
Get in touch with your vendors
Each vendor will have different regulations for postponing or canceling, so make sure you review your contracts carefully and keep a close eye on rescheduling clauses. If you’re looking to postpone to a later date, clarify if deposits are transferable.
Like most businesses, wedding vendors are also financially affected by COVID-19. It’s likely that they will offer to either use your existing payments for a transferred date or credit it towards other services like floral arrangements or catering to save their business.
It’s also important to know their policy in case you have to invite fewer guests. Ask if they have financial penalties regarding scale reduction and if there are ways to negotiate around it.
Wedding planning made simple
Don’t let a global pandemic stop you from having the wedding of your dreams. If you’re looking to plan your big day with professionals who will execute your plans with elegance and precision — you’ve come to the right place. Since 2003, Arluis Weddings has been hosting weddings throughout the Pacific Islands, and most recently, in 2015, added the historic Ko Olina Royal Chapel at Four Seasons Oahu at Ko Olina.
Tell us your plans, and we’ll take care of the rest.